Transfer Credit

1400.180 TRANSFER CREDIT PROCEDURE

A. EVALUATION

Students may request an evaluation of their transfer credits at any time to determine progress toward a degree or certificate.

Official transcripts from all previously attended colleges or universities must be sent directly to Wenatchee Valley College (WVC) before requesting an Official Transfer Credit Evaluation. Unofficial transcripts may be used for advising only. Students with College in the High School (CiHS), CTE Dual Credit, or other high school dual credit do not need to submit an evaluation form.

Credits from WVC are reviewed first, followed by transfer credits from other regionally accredited and then any non-traditional (non-graded) credits. Only college-level courses for which credit has been granted with a grade of D (1.0 grade point) or higher by the sending institution will be considered. Washington Community and Technical Colleges (CTC) offer reciprocity for students transferring within the CTC system. Students who have fulfilled entire areas of their degree requirements at one college (for example, Quantitative Skills, Communications Skills or Distribution Area requirements) will generally be considered to have met those same requirements at Wenatchee Valley College. To request an official evaluation, students complete the appropriate evaluation request form and submit it to the admissions/registration office. Evaluations are processed once enrollment and all official transcripts are received. Processing may take up to six weeks during peak times. Completed evaluations are emailed to the student and their faculty advisor.

Students may view their progress anytime by running an Academic Advisement Report in ctcLink. Questions can be directed to TranscriptEvals@wvc.edu or the admissions/registration office.

Certain departments such as the first year experience department, among others, can review unofficial transcripts for advising purposes. However, the Official Transcript Credit Evaluation process requires official transcript(s) to be sent to the college directly from schools.

Currently enrolled students may earn college credit when they demonstrate by examination or evaluation that their professional experience or substantial prior learning meets the specific outcomes of a WVC course. For more information on Academic Credit Prior Learning, see policy and procedure 300.390 and 1300.390, respectively.

B. APPEALS PROCESS

If a student disagrees with the outcome of a credential evaluation, they have the right to appeal the decision through the following steps:

1. The student may request a second review of their credential evaluation. This review will be conducted by the original evaluators in collaboration with the registrar.
   1. The request must be submitted in writing within 10 business days of the initial decision.
   2. The student should provide any additional documentation or clarification to support their appeal.
   3. A written response will be provided within 10 business days of receiving the request.

C. FINAL APPEAL

1. If the student remains dissatisfied after the second review, they may submit a final appeal to the faculty dean and vice president of instruction, or their designee.
   1. The final appeal must be submitted in writing within 10 business days of receiving the second review decision.
   2. The dean, vice president of instruction or designee will review the full record and may consult with relevant staff as needed.
   3. A final decision will be issued in writing within 15 business days of receipt of the appeal.
   4. The decision of the dean, vice president of instruction or designee is final and not subject to further appeal.

Approved by the president’s cabinet: 11/4/25
Last reviewed: 11/4/25
Policy contact: Student Services

Related policies and procedures

300.385 Academic Credit Prior Learning Policy
400.180 Transfer Credit Policy
1300.385 Academic Credit Prior Learning Procedure